General Terms and Conditions (GTC)

DJ Did’o – Oleksandr Khomutov
Zita-Kaiser-Str. 9
79106 Freiburg im Breisgau
Germany

Version: October 2026

 

1. Scope

These General Terms and Conditions apply to all contracts between DJ Did’o – Oleksandr Khomutov – hereinafter referred to as the “Provider” – and its customers relating to DJ services, event technology, lighting and sound technology, event planning, artist booking and related services.

The nature and scope of the agreed services are primarily determined by the respective individual quotation or contract.

Individual agreements between the Provider and the customer shall take precedence over these General Terms and Conditions.

 

2. Quotations and Conclusion of Contract

Unless expressly stated otherwise, quotations issued by the Provider are non-binding.

A contract is concluded once the customer accepts the individual quotation on a binding basis and the Provider confirms the booking.

Acceptance and confirmation may in particular be made by email or another suitable form of text communication.

Upon conclusion of the contract, the agreed event date is reserved on a binding basis for the customer and kept available for the agreed services.

These General Terms and Conditions become part of the contract provided that, prior to conclusion of the contract, the customer has been informed that they apply and has had the opportunity to review their contents.

 

3. Scope of Services and Fee

The nature and scope of the services and the amount of the fee are agreed individually for each event.

The fee is determined in particular on the basis of:

• the type and duration of the event,

• the event location,

• the scope of the DJ services,

• the required sound, lighting and event technology,

• the technical and organisational effort involved,

• setup and dismantling,

• travel requirements,

• any additional services agreed.

Unless otherwise agreed in the individual quotation, the agreed basic fee includes a DJ performance or service period of up to 6 hours.

Setup, sound check, technical preparation and dismantling are generally not included in the agreed DJ performance time unless otherwise specified in the quotation.

The start and expected end of the performance or service period are determined by the quotation, contract or event schedule agreed with the customer.

 

4. No General Advance Payment

For ordinary events, no advance payment of the DJ fee is generally required, unless otherwise agreed in the individual quotation or contract.

The agreed fee is generally payable only after the event has taken place and in accordance with the final invoice.

Where the event takes place as agreed, no separate booking or reservation fee is charged for reserving the event date.

Reservation of the event date forms part of the agreed overall service and is included in the agreed fee.

In the event of cancellation, the provisions of Section 9 of these General Terms and Conditions shall apply exclusively.

 

5. Advance Payment for Travel, Accommodation and Third-Party Costs

Where the performance of an event requires travel, accommodation or other necessary third-party services to be booked or paid for in advance, the Provider may require an appropriate advance payment to cover such costs.

This applies in particular to:

• flights,

• rail and other travel tickets,

• hotels and other accommodation,

• rental cars,

• transfers,

• necessary transport services,

• other required event-related third-party services.

The anticipated amount of the advance payment will be communicated to the customer before the relevant booking is made.

The Provider may make the booking of travel, accommodation or other third-party services conditional upon prior payment of the agreed advance amount.

Where the relevant costs form part of the agreed overall price, any advance payments already made will be credited accordingly in the final invoice.

In the event of cancellation, travel, accommodation, booking and other third-party costs that have actually been incurred and are not, or are only partially, refundable may be charged in addition to the cancellation compensation, provided that such costs have not already been taken into account elsewhere.

Any refunds, credits or savings received by the Provider will be passed on to the customer.

The same loss or cost will not be charged twice.

 

6. Final Invoice and Payment Term

After the event, the Provider will issue a final invoice.

This invoice may in particular include:

• the agreed basic fee,

• any additional services agreed,

• extensions of the DJ performance or service period,

• agreed travel and ancillary costs,

• other additional services validly ordered during the event.

Any advance payments already made will be credited accordingly.

The final invoice will generally be issued on the day following the event or promptly after completion of the event.

The invoice amount is payable within 7 calendar days of receipt of the invoice, without deduction.

Statutory provisions shall apply in the event of late payment.

 

7. Extension of the Agreed Performance or Service Period

The originally agreed DJ performance or service period may be extended on the day of the event, provided that the Provider agrees to such an extension.

An extension may also be ordered verbally on the day of the event by the customer or by an authorised contact person.

By ordering an extension, the customer undertakes to pay the fee agreed in the individual quotation or contract for additional performance time.

Where a fee per additional commenced hour has been agreed in the quotation, each additional commenced hour will be charged at that rate.

The extension actually used will be included in the final invoice.

The Provider is not obliged to agree to an extension. This applies in particular where health, safety, technical, organisational, regulatory or other objective reasons prevent an extension.

 

8. Changes and Additional Services

Changes or additional services requested by the customer after conclusion of the contract may be charged separately.

These may include in particular:

• additional sound, lighting or event technology,

• additional show effects,

• additional staff or artists,

• additional setup, dismantling or conversion work,

• significant changes to the originally agreed technical setup,

• additional performance or waiting time,

• additional journeys,

• last-minute changes to the event location,

• other services not originally agreed.

Where possible and reasonable, the customer will be informed of any additional costs before a chargeable additional service is provided.

 

9. Cancellation by the Customer

The customer may cancel the contract before the agreed event date.

The time at which the cancellation is received by the Provider shall determine the applicable cancellation compensation.

As the agreed event date is reserved on a binding basis for the customer upon conclusion of the contract and kept unavailable for other bookings, and as organisational and administrative work may already arise before the event, the following cancellation provisions apply:

More than 30 calendar days before the event

A flat-rate cancellation compensation of

EUR 300.00

will be charged.

30 to 14 calendar days before the event

A flat-rate cancellation compensation of

50% of the agreed basic fee

will be charged.

13 calendar days or less before the event

Compensation of up to

100% of the agreed basic fee

may be charged, taking into account any expenses actually saved as a result of the cancellation as well as any income actually received from a comparable replacement booking for the event date that has become available.

Third-party services that were already bindingly commissioned before cancellation and can no longer be cancelled free of charge, as well as third-party costs that have demonstrably already been incurred, may be charged additionally where they are not already covered by the cancellation compensation.

The customer expressly remains entitled to demonstrate that the Provider suffered no loss or a substantially lower loss.

If the reserved event date can be rebooked under comparable conditions following cancellation, income actually received from such a replacement booking and expenses saved will be taken into account appropriately.

Mandatory statutory rights of termination, withdrawal and other mandatory customer rights remain unaffected.

 

10. Failure to Perform for Reasons Attributable to the Customer

Where the agreed services cannot be performed for a reason attributable to the customer, or where the customer definitively declines to make use of the agreed services on the day of the event, the provisions of Section 9 shall apply accordingly to the extent legally permissible.

This applies in particular where the Provider arrives at the agreed event location ready to perform at the agreed time, but performance is impossible for a reason attributable to the customer.

Mandatory statutory customer rights remain unaffected.

 

11. Rescheduling the Event Date

Any rescheduling of the agreed event date requires the Provider’s consent.

If the Provider is available on the requested replacement date, the parties may mutually agree to transfer the booking to the new date.

The customer is not entitled to rescheduling or to the Provider’s availability on any particular replacement date.

If additional costs arise as a result of the rescheduling, or if travel, accommodation, transport or other third-party costs have already been incurred and are non-refundable, such costs may be charged separately in accordance with the relevant agreements.

 

12. Access, Setup and Dismantling

The customer shall ensure that the Provider and its employees or agents are granted timely and unobstructed access to the event location.

In particular, the customer shall ensure that:

• suitable access and unloading facilities are available,

• any required access or entry permits have been arranged,

• sufficient setup and dismantling time is available,

• a suitable, level and safe installation area is available,

• transport routes for the equipment are accessible,

• the agreed power supply is available.

Special local conditions such as stairs, long transport routes, missing lifts, restricted vehicle access or other circumstances that significantly complicate setup or dismantling should, where possible, be communicated to the Provider before conclusion of the contract.

Where significant additional effort or waiting time arises due to circumstances that were not disclosed or are attributable to the customer, such additional effort may be charged to an appropriate extent.

 

13. Power Supply and Technical Requirements

The customer or event organiser shall ensure that a suitable, safe power supply meeting the agreed technical requirements is available at the event location.

Any special requirements relating to power connections, electrical protection or other technical requirements may be specified in the individual quotation or technical rider.

Third-party equipment may not be connected to the Provider’s equipment or power distribution without the Provider’s prior consent.

The Provider shall not be liable beyond the statutory provisions for technical failures or damage resulting from an unsuitable, defective, unstable or insufficiently dimensioned power supply at the venue, where such circumstances are not attributable to the Provider.

 

14. Protection of Event Equipment

Within the scope of the customer’s organisational authority and influence, the customer is required to ensure appropriate protection of the event equipment brought in by the Provider.

In particular, care must be taken to ensure that guests and other event participants:

• do not place drinks, glasses, bottles or other liquids on or directly next to DJ booths, mixing consoles, controllers, computers, speakers, lighting equipment, cases or other technical equipment,

• do not enter the DJ or technical area without permission,

• do not operate, move, switch off or alter technical equipment without authorisation,

• do not disconnect or reconnect cables without authorisation,

• do not move speakers, stands, trusses or other technical installations,

• do not throw or place objects onto technical equipment.

The Provider is entitled to remove, or have removed, persons or objects from the immediate technical working and hazard area where this is necessary to protect persons or equipment.

 

15. Damage, Loss and Theft of Equipment

The customer shall be liable in accordance with statutory provisions for damage to event equipment that the customer culpably causes.

The same applies where the customer is legally responsible for the conduct of another person.

If event equipment is damaged by guests or other event participants, the customer is required, to the extent reasonably possible, to assist the Provider in identifying the person responsible and in pursuing legitimate claims for damages.

Where the customer culpably breaches protection, organisational or safety obligations incumbent upon them and this results in damage to the equipment, the customer shall be liable for the resulting damage in accordance with statutory provisions.

Recoverable damage may include in particular necessary:

• repair costs,

• diagnostic and inspection costs,

• transport costs,

• costs of a necessary equivalent replacement.

In the event of loss or economic total loss, the amount of any compensation claim shall be determined in accordance with statutory provisions.

Further statutory claims for damages remain unaffected.

 

16. Safety and Conduct of Guests

The safety of persons and event equipment takes priority at all times.

In the event of aggressive, insulting, threatening or dangerous behaviour towards the Provider, its employees, agents or other persons, or where there is a specific danger to persons or event equipment, the Provider is entitled to temporarily suspend its services.

Where possible and reasonable in the circumstances, the customer or a responsible contact person will first be asked to remedy the situation.

If the danger continues or continuation of the services is unreasonable for safety reasons, the Provider is entitled to terminate its performance.

Any resulting remuneration or compensation claims shall be determined in accordance with statutory provisions and with regard to who is responsible for the relevant circumstances.

 

17. Outdoor Events and Weather Protection

For outdoor events, the customer shall provide a suitable and sufficiently protected working area for the DJ and event equipment.

The working area must in particular provide reasonable protection from:

• rain,

• splash water and other moisture,

• strong wind,

• direct extreme sunlight,

• other weather conditions that may endanger persons or technical equipment.

Where weather conditions create a specific danger to persons or equipment, the Provider is entitled to suspend setup or operation of the event equipment temporarily.

If safe operation cannot be ensured, the Provider may suspend its services for as long as the specific danger continues.

Further rights of the parties shall be governed by statutory provisions.

 

18. Technical Faults

The Provider uses event equipment suitable for the agreed services and performs its services with customary professional care.

Technical faults cannot be completely excluded despite careful preparation.

In the event of a technical fault, the Provider will, where reasonably possible, attempt to resolve the issue as quickly as possible or provide an appropriate alternative solution.

Short technical interruptions that can be resolved within a reasonable period and do not materially affect the agreed services do not automatically entitle the customer to a full refund of the fee.

Mandatory statutory customer rights in the event of a substantial failure in performance remain unaffected.

 

19. Volume and Venue Requirements

Statutory and regulatory requirements as well as binding venue requirements relating to permissible sound levels must be observed.

If sound limiters or other technical or organisational volume restrictions are in place at the venue, the Provider is entitled and required to adjust the sound level accordingly.

Any restriction of the achievable sound level resulting from binding requirements or technical systems at the venue and not attributable to the Provider shall not in itself constitute defective performance by the Provider.

 

20. Music Requests and Musical Programming

The Provider will take account of music requests from the customer and guests within the framework of the agreed musical concept.

There is no entitlement to the playing of every individual music request.

Songs of particular importance, opening dances, programme items, expressly requested music genres or songs that must not be played should be communicated to the Provider in good time before the event.

Subject to the event concept agreed with the customer, the Provider shall otherwise retain discretion regarding musical selection and the order of tracks during the event.

 

21. GEMA and Other Music Rights

Where a public event requires registration or licensing for public use of music with GEMA or another competent collecting society or authority, this shall generally be the responsibility of the event organiser or customer, unless expressly agreed otherwise.

Different legal requirements may apply to private events.

Any copyright obligations of the Provider in its capacity as a DJ, in particular in relation to licensable reproductions of musical works made by the Provider for professional use, remain unaffected.

 

22. Illness, Accident and Personal Inability to Perform

If, due to unforeseen illness, accident or another serious circumstance beyond the Provider’s control, the Provider is unable to perform the agreed services personally, the customer will be informed without undue delay.

The Provider will, where reasonably possible, endeavour to arrange or propose a suitable replacement DJ or service provider.

Where the Provider’s personal performance has expressly been agreed as an essential element of the contract, no replacement will be used without the customer’s consent.

If the agreed services ultimately cannot be performed and no mutually agreed replacement solution is reached, no fee shall be payable for services not provided. Any payments already made for such services shall be refunded.

Further claims shall be governed by statutory provisions.

 

23. Force Majeure and Extraordinary Events

If the event cannot be performed, or cannot be performed as agreed, due to an extraordinary and unforeseeable event for which neither party is responsible, the parties’ rights and obligations shall be governed by statutory provisions.

Depending on the individual circumstances, such events may include in particular major natural events, official bans on events, widespread failures of critical infrastructure or comparable extraordinary circumstances.

Where possible, the parties shall first attempt to reach an appropriate mutually acceptable solution, for example by rescheduling the event.

Any third-party costs that have actually been incurred and are non-refundable shall be taken into account in accordance with statutory provisions.

 

24. Liability of the Provider

The Provider shall be liable without limitation:

• in cases of intent,

• in cases of gross negligence,

• in cases of culpable injury to life, body or health,

• where mandatory statutory liability applies.

In the event of a slightly negligent breach of an essential contractual obligation, liability shall be limited to the typical foreseeable damage at the time the contract was concluded.

Essential contractual obligations are obligations whose fulfilment is necessary for proper performance of the contract and on whose fulfilment the customer may regularly rely.

In all other cases, liability for damage caused by slight negligence is excluded to the extent permitted by law.

Mandatory statutory rights of the customer remain unaffected.

 

25. Photo and Video Recordings

Booking DJ or event services does not automatically constitute consent to the promotional publication of photo or video recordings in which the customer or other persons can be identified.

Where the Provider wishes to use such recordings for its website, social media channels, portfolio or other promotional purposes and consent is legally required, such consent will be obtained separately.

Granting such consent is not a condition for booking or performance of the agreed services.

 

26. Data Protection

Personal data is processed in accordance with applicable data protection laws.

Further information on the processing of personal data can be found in the Provider’s current Privacy Policy at:

www.djdido.de/datenschutz

 

27. VAT / Small Business Regulation

Where the Provider applies the German small business regulation pursuant to Section 19 of the German Value Added Tax Act (UStG), the relevant transactions will be invoiced in accordance with the statutory requirements without separately stating VAT.

If the applicable tax requirements change, the relevant statutory provisions shall apply.

 

28. Contact Person and Authority on the Day of the Event

Where the customer is unable or does not wish to make organisational decisions personally, the customer should, where possible, appoint a responsible contact person for the day of the event.

Such contact person may in particular assist with:

• organisational coordination,

• changes to the event schedule,

• technical coordination.

If the contact person is to be authorised to order chargeable additional services or extensions of the DJ performance time on behalf of the customer, the customer should grant the necessary authority accordingly.

 

29. Amendments and Verbal Agreements on the Day of the Event

For evidentiary purposes, amendments and additions to the contract should generally be recorded in text form.

This does not affect individual verbal agreements made on the day of the event, in particular regarding:

• extensions of DJ performance time,

• short-notice changes to the event schedule,

• immediately required additional services.

Individual agreements between the Provider and the customer shall take precedence over these General Terms and Conditions.

 

30. Set-Off and Rights of Retention

Statutory provisions shall apply to rights of set-off and retention.

In particular, the customer’s statutory right to set off undisputed or legally established claims remains unaffected.

 

31. Invalid Provisions

If any provision of these General Terms and Conditions is or becomes wholly or partially invalid or does not form part of the contract, the validity of the remaining contract and provisions shall generally remain unaffected.

The relevant statutory provisions shall apply in place of any invalid or non-incorporated provision.

 

32. Applicable Law and Jurisdiction

The law of the Federal Republic of Germany shall apply.

For consumers, the statutory rules on jurisdiction shall apply.

Where the customer is a merchant, a legal entity under public law or a special fund under public law, Freiburg im Breisgau shall be the place of jurisdiction to the extent legally permissible.

 

33. Contract Language

The contractual language is German.

Where translations of these General Terms and Conditions are provided for ease of understanding, the German version shall be the authoritative contractual version to the extent legally permissible.

Version: October 2026